The Architectural Control Committee reviews requests for additions or changes to existing structures and/or developed lots to ensure that all improvements conform to the Declaration, Bylaws and Community Policies and are equal to/or exceeding established standards. Such changes must also blend with other improvements within the community. Modifications needing ACC approval include, but are not limited to decorations, painting, major landscaping changes, repair or replacement of roofs or exterior surfaces, installation of solar panels, swimming pools, patios, patio covers, gazebos, and storage sheds.

You must submit plans and specifications of requested changes or additions to your home or lot. These plans/specifications must show the nature, kind, shape, height, materials and location of all proposed landscaping and/or construction of improvements. Such plans must be submitted at least thirty (30) days in advance of the proposed project start date. These items are to be directed to the Hulen Heights HOA in care of the Association Manager using the ACC Request form and any appropriate checklists.

The HOA and ACC do not wish to prohibit or discourage owners or residents from protecting or improving their property. Certain provisions are necessary to protect the physical and visual integrity of all buildings within the Hulen Heights Community.

The ACC is here to help you make appropriate improvements and repairs. We recommend that before starting a major project, you reach out to the committee for guidance. The committee is ready to help you understand the guidelines, policies, and process to assist in the planning and completion of your home improvement project. Though the committee has 30 days to review your plans, that amount of time is not normally necessary. If it will take more than a few days to review, you will be contacted by the committee. In the case of an emergency, please do what is necessary to secure your property, and contact the ACC directly for assistance.

ACC Committee Chair
Linda Kennedy
Linda.L.Kennedy73@gmail.com

RealManage Portal Resident Guide

Fence Modification Checklist

Patio Cover and Pergola Checklist

Roof Replacement Checklist

Solar Energy Devices Checklist

Standby Electric Generator Policy

Storage Building Checklist

Landscape Guidelines

Mailboxes and Mailbox Post Guidelines

Tree Maintenance Guidelines

Approved Trees for Planting in Hulen Heights

City of Fort Worth Tree Removal Permit

City of FW Watering Schedule Variance Application

ACC Requests Instructions

A new, streamlined process is in place to submit ACCs online. You will submit your ACC requests via email to hulenhoa@ciramail.com.

How to submit request:

1. Click on Homeowner Login. If you don’t have your account set-up, you will need to click on Register. If you need support registering in the portal, please call our Owner/Resident Support Center 1-866-473-2573.

2. Download the ACC Request packet from the Forms section.

3. You will need to complete the Property Modification Approval Request Form and any associated Checklist. Complete both forms, scan and upload. You must also provide photos of your home and property as it is currently, property plat with the project area clearly marked and all distances indicated, detailed plans and descriptions of your proposed project and examples and colors of all materials to be used. If the project requires a permit from the city, you will be required to submit copy of the permit. It is your responsibility to know which projects require permits. All checkboxes on all forms must be either checked or marked as not applicable.

FAQs

Question: How long does it take to have my request reviewed?

Answer: The ACC has 30 days to complete their review and return a decision. It rarely takes longer than one week, IF your packet it complete.

Questions: What are the types of ACC decisions.

Answer: Approved - your project is approved exactly as submitted

Approved with stipulations - your project is approved as long as you follow the stipulations.

Declined/Needs More Information - At this time, we need more information from you. The information needed will be listed for you in the response. If you do not respond within 5 business days if you are contacted for more information, the project will be declined and you will need to re-submit. You may be emailed by a member of the ACC before an official Needs More Information decision is rendered.

Declined - your project is not allowed as submitted. If you complete the project without approval, it may be required to be removed and your property restored to it’s previous condition. You will be subject to fines and the collection process.

Question: What is an elevation view?

Answer: Your property plat will show an aerial view of your property. We also need an elevation view, which is a ground level photo or rendering of your home and yard. We will need photos of what it looks like now and photos or renderings of what it will look like when your project is complete.

Question: What is a property plat?

Answer: The official property plat is filed with Tarrant County or can be the survey of your property. It should also show the easements if you are buildling or adding on to any structure.

Question: Do I need a building permit before I submit?

Answer: If your project requires a building permit, you are required to either submit along with your application or will need to be submitted prior to starting construction. It is your responsibility to check with the City of Fort Worth Planning and Development office to determine if your project requires a permit.

Notes:

You must describe your project in detail on the application including colors and materials. It is not the responsibility of the ACC to dig into your contractor’s proposal to find the information we need. The more detail you provide, the faster a decision can be made.
Simply stating that a color will match your home. You need to also provide the color of the improvement and a photo of the home it will match.
There are guidelines for almost all projects in our Community policies and updates linked on this page. You will sign that you have reviewed these policies before you submit your application. Read it. It will save you time and effort by knowing the policies.
Just because you see it on another house, does not imply it is an approved improvement.

If you need help with your ACC request, please contact Linda Kennedy Linda.L.Kennedy73@gmail.com. For technical issues, please call Customer Care.

ACC Policies

ACC Requests Instructions